Cloudpilot: Your Gateway to a Customised Sports Management Platform

At Cloudathlete, we believe that every sports organisation deserves a management platform tailored to their specific needs from day one. That’s why we’ve developed Cloudpilot, our structured onboarding process designed to take organizations from discovery to delivery seamlessly.

By combining discovery, design, and setup, Cloudpilot ensures that Cloudathlete is not just another tool but a fully customized solution that feels like it was built specifically for your sport.

Step 1: Discovery – Understanding Your Needs

The Cloudpilot process begins with a deep dive into your organisation’s requirements. We conduct a comprehensive tech audit, mapping out your workflows, member data management needs, event structures, and financial systems. For national governing bodies, university sports programs, or local clubs, this phase ensures we understand your operations inside out.

We also gather insights into the terminology, branding, and specific processes unique to your sport. Whether you manage a niche sport like or a large-scale program with complex member engagement, this discovery phase identifies the opportunities to optimize and innovate your operations.

Step 2: Design – Creating Your Vision

Once we’ve gathered all the necessary information, our team translates your needs into a bespoke version of Cloudathlete. During the design phase, we:

• Use Cloudmapper to analyse your existing data structure and workflows, ensuring no detail is overlooked. This powerful tool identifies gaps, inefficiencies, and opportunities for improvement, giving us a clear roadmap for a smooth transition. We then use Cloudmappers mapping features to onboard your data.
• Implement Models, Cloudathlete’s flexible database solution, to reconfigure and organise your data. Models allow us to create the perfect data structure for your sport, ensuring member data are optimised for your workflows.
• Create customised interfaces that align with your organization’s branding and terminology. From webpages to email templates – you’ll have everything you need to create content and broadcast to your audiences.
• Configure features like Cloudforms for surveys and assessments, Cloudcomms for communication, and event management tools to meet your exact requirements.
• Integrate third-party systems (like Stripe for payments or Xero for accounting) to ensure seamless functionality.

This phase also includes training CloudIQ, our AI-powered assistant, specifically for your sport. CloudIQ learns your organisation’s unique workflows, sport-specific terminology, and processes, enabling it to assist with building forms, setting up webpages, and generating content in multiple languages. This tailored training ensures that CloudIQ provides relevant, sport-specific support from day one.

Step 3: Setup – A Tailored Launch

The final step is setting up your customised version of Cloudathlete and ensuring everything is configured for a smooth launch. Our team ensures:

• Data migration and reconfiguration: Using Cloudmapper and Models, we seamlessly migrate your existing data into the platform, restructuring it to match your organisation’s workflows. This creates an optimised and intuitive data structure that ensures consistency and scalability.
• System configuration: Setting up payment gateways, automating workflows, and enabling member access.
• Training sessions: Equipping your team to use the platform effectively, including personalised tutorials on leveraging CloudIQ and other advanced features.

Why Cloudpilot Delivers the Perfect Start

Cloudpilot is more than just an onboarding process – it’s the foundation for a long-term partnership between Cloudathlete and your organisation. By taking the time to understand your sport, designing a tailored solution, and setting it up with precision, we ensure that you hit the ground running.

With the added power of Cloudmapper to analyse and reconfigure your data and CloudIQ trained specifically for your sport, Cloudathlete becomes a platform that works with you, not just for you. Whether you’re managing a national governing body, or a local club, Cloudpilot ensures that every client receives a platform that feels custom-built for their unique needs.

Ready to experience the perfect start with Cloudathlete? Let’s pilot your success together.